Private Patrol Operator Practice Test

Should an employee's I-9 form be stored in their personal file?

1. Yes, it should be kept there

2. No, it should be kept separately

3. Yes, but only for a year

4. No, it is confidential

The correct answer is: No, it should be kept separately

An I-9 form, which verifies an employee's identity and eligibility to work in the United States, should be stored separately from an employee's personal file. This requirement is in line with federal regulations established by the U.S. Citizenship and Immigration Services (USCIS). The rationale for keeping the I-9 in a separate location is to streamline the audit process and ensure confidentiality regarding sensitive personal information. Storing the I-9 forms separately helps employers easily access these documents when required, such as during inspections by government agencies. Maintaining them separately also enhances the protection of personal data, as the I-9 contains sensitive information about a person's identity that should not be mixed with other personnel records. Proper storage policies assist in compliance with employment laws and reduce the chances of mishandling the documents, which could lead to penalties or legal issues for the employer.