Private Patrol Operator Practice Test

Who is allowed to inspect an employee's I-9 form?

1. Anyone in HR

2. Authorized officials

3. The employee themselves

4. Any law enforcement officer

The correct answer is: Authorized officials

The correct answer is that authorized officials are the ones permitted to inspect an employee's I-9 form. This is because the I-9 form, which is used to verify the identity and employment authorization of individuals hired for employment in the United States, contains sensitive personal information. Therefore, access to this form is restricted to individuals who have a legitimate need to know, such as those tasked with compliance and auditing within the organization or certain government officials. Authorized officials include individuals who have been designated by the employer, such as managers or human resources personnel, who are responsible for confirming that the employment verification process has been properly followed. It is crucial for organizations to maintain confidentiality and protect the sensitive information in the I-9 forms to prevent unauthorized access or misuse. While anyone in HR might seem like a reasonable option, not all HR personnel may have the authority to inspect these forms; it depends on the organization's internal policies regarding who is deemed an authorized official. Employees themselves cannot inspect their own I-9 forms, as this could lead to potential conflicts of interest or breaches of confidentiality. Although law enforcement officers may have certain rights to obtain employment records in specific situations, they typically need proper legal justification or a warrant to access I-9 forms.